While such agreements have sometimes advocated as a way for agencies to get discounts and avoid bureaucracy, the commission`s analysts say the agreements have allowed for a common ad hoc buying practice with “almost no supervision” that costs the state dearly. If state technology offices do not set standards, it is often because they do not have the right to do so. But an employee of the New Mexico Finance Legislative Committee told StateScoop that the New Mexico Technology Department, led by Chief Information Officer Vincent Martinez, is legally responsible for providing such standards for the acquisition of equipment and that, even if it did not, there is no law that can prevent an office from making recommendations. Martinez did not respond to a request for notice. In addition to political changes, New Mexico is also considering the use of Distributed Ledger technology as a self-broadcaster to update purchasing information throughout the state-owned enterprise without having to manage a central repository. The commission`s report also highlighted “inappropriate” service contracts in the use of contract agents by the state, including “agencies that contract with former employees and pay them much more money to play a similar role, frequent use of temporary work services for years to fill staff shortages, agencies that use price agreements rather than providing highly paid advisory services to pay for excessive hourly rates. Many state technology offices lead their agencies to follow a four-year update cycle in accordance with federal practices, which generally recommend that some of the computer equipment be exchanged every four or five years. The New Mexico report highlights two states – Alabama and Indiana – as examples of where four-year update cycles are the norm for all public procurement of information technology. In addition to the state`s computer agency, New Mexico analysts also found that the state purchasing department did not have the software to monitor irregular spending. New Mexico uses Software from Oracle PeopleSoft to manage its personal functions, but has not invested in modules that would collect and analyze procurement data.
Without these modules, he said, the data would have to be collected manually, which is tedious and less reliable. But, says the employee, the department requested a budget allocation from the legislative branch, and that similar past purchases cost between $1 million and $2 million. Telecommunications Services – Intrastate (Long Distance) New Mexico`s government lack of the technology and governance structures to adequately track and regulate spending, according to a new report from the state`s Legislative Finance Committee.